Sharing a notebook
Notebooks are private by default. Nobody sees one until you say so — and a private notebook does not reveal that it exists to someone who guesses the URL.
There are three ways to let someone in, in increasing order of trust.
1. A share link — read-only, no account
Section titled “1. A share link — read-only, no account”Members & Sharing → Create share link. Anyone with the link can read the notebook. Set an expiry, or leave it open-ended.
Right for: sending a reference to someone outside your world, a client, a link in a message you do not want to gate.
Revoke a link at any time and it stops working immediately.
2. Members — named people with roles
Section titled “2. Members — named people with roles”Members & Sharing → Invite by email.
| Role | Can |
|---|---|
| Viewer | Read |
| Editor | Read and write |
| Admin | Read, write, and manage access and settings |
Invitations expire after 48 hours. You can change a role, remove a member, or cancel a pending invite at any time.
Right for: actual collaboration, where you want to know who has access and be able to take it away one person at a time.
3. Organisation security groups
Section titled “3. Organisation security groups”In an organisation, assign a security group to a notebook and give the group a role. People join and leave the group; notebook access follows.
Access in the notebook’s settings. Owners and admins only.
Right for: teams where “everyone in support can read this” should not be a list you maintain by hand.
Sharing one note
Section titled “Sharing one note”You do not have to share a whole notebook to share one note. Send a single note, either read-only or editable, and the recipient sees that note and nothing else.
Editable note shares are how you get a colleague to fix a paragraph without giving them your notebook.
What people see
Section titled “What people see”| Share link | Viewer | Editor | Admin | |
|---|---|---|---|---|
| Read notes | ✓ | ✓ | ✓ | ✓ |
| History | ✓ | ✓ | ✓ | ✓ |
| Edit | ✓ | ✓ | ||
| Manage access | ✓ | |||
| Delete the notebook | Owner and admins |
Shared notebooks appear under Shared with me.
Before you share
Section titled “Before you share”- Read the notebook, not the note. Sharing gives access to everything in it — including old drafts and the note you forgot was in there.
- Check what Kyra put there. Voice capture is casual by design; a notebook you have been dictating into may contain more than you remember.
- Never keep secrets in a notebook. API keys, passwords, and recovery codes do not belong in notes, shared or not. See your data.
- Prefer members over links where you can. Named access is revocable per person and tells you who actually has it.